Inventory & Stock FAQs

Question 1

Does RoyalPOS track inventory / stock?

Accepted Answer

Yes. RoyalPOS includes inventory features to track item stock, recipes (items made from raw materials), raw-material stock, stock requests, and audits, with low-stock handling so you know when to reorder.

Question 2

How do I add stock for an item?

Accepted Answer

Open the inventory / add-stock screen, select the item, enter the received quantity, and save. The item's current stock increases accordingly. Steps: Open Inventory → Add Stock. Select the item. Enter the received quantity. Save.

Question 3

What is a recipe and how does it affect stock?

Accepted Answer

A recipe links a sold item to the raw materials it consumes. When the item sells, RoyalPOS can deduct the raw materials per the recipe, so raw-material stock stays accurate. Steps: Open Inventory → Recipe. Define the raw materials and quantities for the item. Save — sales then deduct raw materials accordingly.

Question 4

How do I manage raw materials?

Accepted Answer

Raw materials are the ingredients consumed by recipes. Add and update their stock in the inventory area; recipes draw down raw-material stock as linked items are sold. Steps: Open Inventory → Raw Material. Add or update raw-material stock. Link them to items via recipes.

Question 5

How do I request stock from a central store / supplier?

Accepted Answer

Use the stock-request / request-raw-material option to raise a request to your central store or supplier, choosing the supplier and the shipping address. This records what you need to receive. Steps: Open Inventory → Request Stock / Raw Material. Select the supplier and items/quantities. Submit the request.

Question 6

How do I audit / physically verify stock?

Accepted Answer

Use the stock-audit screen to enter physically counted quantities and reconcile them against the system stock, correcting differences. Steps: Open Inventory → Stock Audit. Enter the counted quantities. Save to reconcile system stock.

Question 7

How does low-stock handling work?

Accepted Answer

RoyalPOS can warn on low stock and, depending on settings, restrict punching items that are out of stock. This helps prevent selling items you can't fulfil.

Question 8

How do I see stock reports?

Accepted Answer

The inventory reports show current stock, stock movement, stock value, and expiry-date information for the selected period, helping you plan purchases and reduce wastage. Steps: Open Reports → stock / inventory reports. Set the date range. Review current stock, movement, value, or expiry.