Stock & Inventory FAQs

Question 1

Where do I see current stock?

Accepted Answer

Open Current Stock to see the on-hand quantity of items and raw materials for the selected outlet. Use it to monitor levels and decide what to reorder. Steps: Open Current Stock in the dashboard. Review on-hand quantities. Reorder/add stock as needed.

Question 2

How do I add stock?

Accepted Answer

Open Add Stock, choose the item/raw material, enter the received quantity (and cost if tracked), and save. The current stock increases by that amount. Steps: Open Add Stock. Select the item/raw material. Enter the received quantity. Save.

Question 3

How do I manage raw materials?

Accepted Answer

Raw materials are the ingredients consumed by recipes. Add raw materials (and their categories), and maintain their stock; recipes then deduct them as linked items sell. Steps: Open Raw Materials. Add raw materials and categories. Maintain their stock levels.

Question 4

How do I create a recipe and set consumption?

Accepted Answer

A recipe links a sold item to the raw materials it uses. Create the recipe and set consumption per item; when the item sells, RoyalPOS deducts the raw materials so inventory stays accurate. Manual consumption lets you record usage not tied to a sale. Steps: Open Create Recipe / Set Consumption. Define the raw materials and quantities per item. Save — sales deduct raw materials automatically. Use Manual Consumption for non-sale usage.

Question 5

How do I manage suppliers?

Accepted Answer

Open Suppliers to add and manage the vendors you buy stock from. Suppliers are used when raising purchase orders and stock requests. Steps: Open Suppliers. Add a supplier with contact details. Use them in purchase orders/stock requests.

Question 6

How do I create a purchase order?

Accepted Answer

Open Purchase Orders to raise a PO to a supplier for the items/raw materials you need. Receiving against the PO adds the stock. Steps: Open Purchase Orders. Create a PO, select the supplier and items/quantities. Save/submit the PO. Receive against it to add stock.

Question 7

What is a stock request and the stock request report?

Accepted Answer

A stock request is a request raised (often from an outlet to a central store) for items/raw materials. The Stock Request Report shows the requests and their status so you can fulfil them. Steps: Open Stock Request / its report. Review requested items and quantities. Fulfil or transfer the requested stock.

Question 8

How do I transfer stock between outlets?

Accepted Answer

Use the stock transfer / transfer purchase order options to move stock from one outlet/store to another, keeping both outlets' inventory accurate. Steps: Open the stock transfer option. Choose source and destination and the items/quantities. Confirm the transfer.

Question 9

How do I reconcile stock / record damaged goods?

Accepted Answer

Use the reconcile/stock-audit option to match system stock to a physical count and correct differences, and the damaged-goods option to record wastage so stock and reports stay accurate. Steps: Open Reconcile Stock / Report Damaged Goods. Enter counted quantities or damaged amounts. Save to adjust stock.